JPL Job Opportunities – Staff Assistant II

Job Description:

As a Group Staff Assistant II, you will perform administrative/clerical support for various technical groups within the Enterprise and Information Systems Engineering Section; reporting to the Business Administration Manager and providing back-up support for the Section Office.

Job Responsibilities:

• Preparing complex foreign and domestic travel arrangements and generating travel reports.
• Processing affiliate badge requests for domestic and foreign visitors and escorting, as necessary.
• Processing procurement requests via P-card and iProcurement orders.
• Scheduling meetings via Outlook, maintaining conference room schedules, arranging conference calls via WebEx.
• Assisting with preparation of presentations, graphics, and website inputs, including proofreading and editing.
• Assisting with new employee on-boarding activities including office moves, new-hire provision arrangements and new hire preparations.
• Assisting with Early Career/Experienced/Contractor hire recruiting including but not limited to: preparing interview schedules, escorting, etc.
• Helping with the planning and coordinating of Section seminars, workshops and social events.
• May assist with ergonomic evaluations, safety walk throughs, and property and asset inventories.

Job Requirements:

• Typically requires a High School diploma with a minimum of 6 years of related experience; Associates degree with a minimum of 1 year of related experience; related required training:
• Experience in the secretarial profession with strong organizational, computer and interpersonal skills.
• Must be proficient in Microsoft Word, Outlook, PowerPoint, and Excel.
• Must have excellent written and verbal communication skills.
• Strong planning, scheduling, and coordinating abilities.
• Ability to evaluate situations and apply good judgement on best available resolution.
• Ability to interact effectively with all levels of personnel and provide excellent support for a variety of customers.
• Must exercise proper discretion when handling assignments of a discreet nature and when dealing with sensitive material.

Job Details:

Company: JPL

Vacancy Type:  Full Time

Job Location: Los Angeles, CA, US

Application Deadline: N/A

Apply Here

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